1.Responsible for the systematic review of office premises to ensure a good and secure working environment for all staff members. Undertakes all actions necessary to arrange cleaning services, ensures procurement, maintenance and repair of the office equipment and supplies, in accordance with budgetary plans and allocation.

2.Supervises the contractor responsible for the day-to-day maintenance and running of the UNICEF- provided staff accommodations (Guesthouses).

3.Assists sub-offices in the establishment and maintenance of administrative services.

4.Reviews all contractual arrangements with suppliers of goods and services to ensure that the terms and conditions of all contracts are being adhered to by the suppliers of goods and services. Proposes to the supervisor any changes that may be required.

5.Ensures the safekeeping, annual physical inventory, prepares reports, including cost analysis and recommends replacement/disposal of equipment and supplies. Reconciles physical inventory data with office records to ensure inventory taken is complete, and identifies discrepancies for corrective action.

6.Prepares annual reports on subjects to HQs.
Undertakes all administrative arrangements for meetings, workshops, seminars and visitors by coordinating transportation, hotel accommodations, conference room reservations and audio- visual equipment, as required.

7.Supervises the timely and organized delivery, collection, registry, reproduction and transmittal (fax, courier) of correspondence, documents, pouch services and administrative supplies.

8.Briefs and assists arriving and departing staff on basic administrative procedures and requirements, (i.e., shipment and insurance of personal effects, liability claims, as well as in identification, arrangement and selection of staff housing

9.Keeps the supervisor abreast of potential problem areas, and identifies and recommends solutions. Prepares reports and correspondence on administrative matters.